One-on-one meetings with your employees are one of the foundations of ongoing performance management. You’ll have multiple sessions, and you want every one of them to guide employees towards greater success. Below are some tips for making sure every check-in is productive and you and your employee leave feeling good about what you discussed:
Be sure you know the goals of the employee you’re meeting with. Come prepared with a list of your employee’s goals, as well as any data that helps evaluate their performance. If your business uses OKRs, or objectives and key results, as a method of goal setting, you should have a record of actionable, objective, time-based outcomes the employee wants to meet. Review this list before your meeting and note what, from your perspective, needs to change or improve and what’s on track.
Whether you plan to meet every month or every quarter, you should schedule employee check-ins consistently. Even if the conversations you have are informal, holding them regularly shows you take the meetings seriously. Schedule a specific time and room to hold them in instead of hoping to catch your employee in the hallway and pulling the person aside for a minute. This establishes structure and lets both of you prepare with any comments or concerns. Once you have a time and place, mark the meeting on your calendar and extend a formal invite to your employee.
Do Your Best To Meet In Person
This might not be feasible if your employee works in another office or has a flexible telecommute plan. These situations aside, try to meet your employee in person and avoid cancelling. This gives you both the chance to have a stronger conversation.
If you have an employee who works out of the office, Inc. recommends using a video conference instead of audio only. This gives both of you the benefit of seeing each other despite the occasional connection issue.